Cash Collections

• Printing and distribution of monthly rent and/or common charge bill.

• Daily collections and depositing of rent and/or common charges
• Oversee daily receipts to ensure timely collections


  Procedure for collection of arrears:

• Manager and/or telephone contact

• Arrears letter

• Rent demand notice

• Legal action

Cash Disbursements

• Review of all vendors invoices for approval prior to payment.

• Printing and distribution to all vendors.

 

Monthly Reporting

 

• Preparation and distribution of monthly financial reports which are as follows:

• Summary of receipts and disbursements.

• Detail of collections by tenant/unit owner.

• List of unpaid vendor obligations.

• Comparison of budget to actual results.

Building Employees

• Supervision of building employees.

• Review, approval and distribution of all building employees payroll on a weekly basis.

• Track employee sick days, holidays and vacation time.

• Negotiations of union contract, if any.

• Obtain any bids that are necessary.

Building Maintenance

• Maintenance of all common areas
• Purchase of building supplies

  Obtain any and all contracts

• Elevator
• Boiler
• Exterminator
• Air Conditioning, heating and ventilation systems

Review and maintain the following files

• Building Files

• Tenant/Unit Owners files

• Paid Bills

• Accounts Payable

• Insurance Files

HUD, LIHTC and Special Needs Properties

• Initial and annual certifications

• Compliance monitoring

• Monitoring occupancy requirements (homeless units, HOME units, speical needs, etc.)

• Monthly occupancy and financial reporting to syndicators

• Annual physical inspection of residental units
  

Responsibilities unique

to Cooperative and Condominiums

• Attend monthly board meetings

• Preparation and distribution of annual budget to all unit owners/shareholders

• Information mailing to owners.

• Review and make recommendations to Board on all sales and sublease applications.

• Maintain relationship with each unit owner on a one-to-one basis